KLARA Set up accounting
Set up Accounting
Let’s get started!
Note:
If you have already completed one of the following steps, simply skip it.
Please have the following information ready:
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VAT information
If you are not absolutely sure how your company accounts for VAT, you can ask your trustee or the Federal Tax Administration.
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Bank account details
Contract, bank statement or e-banking.
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Information regarding the financial year and legal form
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Opening balance sheet (except start-ups)
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Closing balance sheet for your last financial year. (From the previous accounting software or from the trustee).
1. Financial year.
Enter the company data for the duration of the financial year and the legal form
Required information: Legal form, start and end date of your financial year.
2. VAT information.
With the right information, you can create your VAT statements at the touch of a button. To do this KLARA needs to know which method and type of accounting is necessary for your company.
Required information: VAT number, billing method (effective or net tax rate), settlement type (collected or agreed), net tax rates (if available).
Nice to know.
Depending on the type of settlement, you are required to submit your VAT to the Federal Tax Administration for each quarter or semester If you do not know these details, you can request them from the trustee or the Federal Tax Administration Please note: If your VAT details are not entered correctly before your first bookings, you will have to adjust all existing bookings individually.
3. Opening balance sheet.
An opening balance sheet must be recognised if your company has been in existence for more than one year. The closing balance sheet for the last completed financial year is then the opening balance sheet for the new financial year. You can later create individual sub-accounts in KLARA for each financial year (under ‘Set up accounting’).
Required information: Closing balance sheet of the previous year (if not in the 1st quarter) financial year), extract of open receivables from the last financial year (debtors - incl. full names and addresses of each customer), statement of open payables of the last financial year (creditors - incl. full names and addresses of each supplier), account details for Transitory assets & liabilities.
Nice to know.
- You can start accounting for the new financial year and transfer your opening balance sheet later. However, you should do this before the first closing balance sheet at the very latest.
- For some balance sheet accounts, you have the option of managing specific sub-accounts.
You can find more information on recording the opening balance sheet here.
4. Bank details.
Once you have entered your bank account in KLARA, you can reconcile the bank movements with your customer and supplier invoices and post all transactions.
You can find more information on setting up the bank connection here.
Required information: IBAN number
Nice to know.
There are three different ways to use accounts in KLARA.
- Bank account for salary payments: If you use KLARA wages, the wages are paid directly via this account.
- Bank account for receivables: If you use KLARA order management, this account will be printed on your invoice and payment slips.
- Bank account for payables: If you use KLARA acounting, this account is suggested as the default proposal when posting receipts.
Setting up accounting: Let’s get started!
Note:
If one of the steps is not relevant to you, simply skip it.
1. Upload invoices.
Download the myKLARA App from the AppStore or Google Play. This means you can scan your invoices directly with your mobile phone and upload them to KLARA.
Nice to know.
You can also upload your invoices to KLARA directly on your computer. After uploading, KLARA automatically analyses amounts, VAT, accounts and other information.
2. Book invoices.
KLARA will guide you through the booking process. All you have to do is select the appropriate option. You can see how this works in detail in this video:
Nice to know.
Thanks to the legally and tax-compliant chart of accounts, bookings are made in the background - and you will not even notice it.
3. Release payments.
Release the outstanding invoices for payment. This will generate the payment file.
Nice to know.
- If you have linked your bank account to KLARA, you can transfer the payment file directly to e-banking.
- If you do not use the automatic bank connection, you can upload the payment file manually to e-banking.
- With selected financial institutions, you even have the option of synchronising your KLARA account directly with your bank account. This allows you to transfer payment information directly to e-banking. You can find out whether your bank is included in the widget store.
- In both cases, you simply authorise the payments in your e-banking.
4. Structure accounting.
Use tags to structure your accounting according to your wishes. Enter one or more terms to be able to evaluate your bookings in detail. Please note: The first term will be listed in your income statement.
Nice to know.
KLARA has radically simplified accounting for you. You don't have to worry about charts of accounts: Just set up KLARA and get started!
In our FAQs you will find more information about editing the chart of accounts for income and expenses in our FAQs.
5. Bank reconciliation.
Upload the transaction file «Camt.053d» from your bank into KLARA. Select the relevant incoming payments to be able to match them with your bookings. Look at the proposals of the matching transactions. If everything is correct: Accept the booking suggestions given by KLARA or decide how the bank transaction is to be booked. There is also an explanatory video for this:
Nice to know.
If your bank account is linked to KLARA, it will be synchronised with your KLARA account every night. Check the widget store to see which banks you can synchronise KLARA with.
Do you need support?
Our KLARA coach is there for you! As a professional in his field, he will help and support you. Be it with the setup, other questions or uncertainties!
